AGENDA 
REGULAR MEETING OF THE AMES CITY COUNCIL 
COUNCIL CHAMBERS – CITY HALL 
JUNE 27, 2023

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk. When your name is called, please step to the microphone, state your name for the record, and limit the time used to present your remarks in order that others may be given the opportunity to speak. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading.

CALL TO ORDER: 6:00 p.m.

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

1. Motion approving payment of claims 

2. Motion approving the Summary of Minutes of Regular Meeting on June 13, 2023

3. Motion approving Report of Change Orders for period June 1-15, 2023

4. Motion approving Civil Service Candidates

5. Motion approving new Class C Retail Alcohol License – Morning Bell Coffee Roasters, 111 Main Street

6. Motion approving five-day license (July 4 – July 8, 2023) for Special Class C Retail Alcohol License with Outdoor Service – Après Bar Co, 1930 East 13th Street

7. Motion approving Ownership Update for Class C Liquor License – Red Lobster #0747, 1100 Buckeye Avenue

8. Motion approving Ownership Update for Special Class C Retail Alcohol License - Northcrest Community, 1801 20th Street 

9. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses 

a. Class C Liquor License – Red Lobster #0747, 1100 Buckeye Avenue
b. Class C Liquor License with Outdoor Service – La Casa Maya, 631 Lincoln Avenue
c. Class C Liquor License – Welch Avenue Station, 207 Welch Avenue
d. Class E Liquor License – Kwik Star #1158, 1910 Isaac Newton Drive
e. Class C Beer Permit – Hampton Inn and Suites Ames, 2100 SE 16th Street

10. Motion approving salaries of Council Appointees for FY 2023/24

11. Resolution approving Pay Plan for FY 2023-24

12. Resolution adopting Fee Schedule for FY 2023/24

13. Resolution approving and adopting Supplement No. 2023-3 to the Municipal Code

14. Resolution authorizing the Mayor to sign Certificate of Consistency with the City’s 2019-2023 CDBG Consolidated Plan on behalf of two area non-profit organizations for funding under the State of Iowa’s Continuum of Care Grant Funding

15. Resolution approving Commission of the Arts (COTA) Fall Special Grant contracts for FY2023/24

16. Resolution approving Memorandum of Agreement with Mary Greeley Medical Center to fund up to $154,008 towards the Alternate Response to Community Health (ARCH) program

17. Resolution approving Encroachment Permit Agreement for Sign at 301 Main Street, Ste 106

18. Resolution setting date of Public Hearing for July 11, 2023, to enter into a State Revolving Clean Water Loan and Disbursement Agreement in an amount not to exceed $2,150,000

19. Resolution setting date of Public Hearing for July 11, 2023, for vacation of the existing fifteen feet (15’) Public Utility Easement located at between lots two (2) and three (3), North Dayton Industrial Subdivision, First Addition, Ames, Iowa

20. Resolution approving request from YSS to modify the City’s FY2022/23 ASSET allocation by transferring a total of $57,018 as follows: $19,818 from Emergency Shelter to Transitional Living, $9,072 from Public Education/Child Safety to Summer Enrichment, and $28,128 from Community Youth Development to Mentoring

21. Resolution approving renewal option for FY 2023/24 for hauling and related services for Resource Recovery to Waste Management of Ames, Ames, Iowa at the base rate of $16.23/ton

22. Resolution approving contract renewal to Burns & McDonnell, Kansas City, Missouri, for the Professional Services for Fire Risk Mitigation in the amount not to exceed $75,000

23. Resolution approving increase to the purchase order for waste disposal operation for Resource Recovery in the amount of $120,000

24. Resolution approving professional service agreement for 2023/24 Campustown Public Improvements Design Project with MSA of Ankeny, Iowa, in the amount not to exceed $101,225

25. Resolution awarding contract to Utility Financial Solutions, LLC of Holland, Michigan to conduct cost-of-service and rate design studies for the City’s Electric Utility in the amount not to exceed $70,240

26. 2023/24 Televising of Storm Sewers

a. Motion accepting the quote as reported
b. Resolution awarding contract to Hydro-Klean, LLC of Des Moines, Iowa for televising of storm sewers in the amount of $59,999

27. Resolution awarding contract to Hoglund Bus Company of Marshalltown, Iowa for the purchase of three new 176” wheelbase low-floor cutaway busses in the amount of $604,193

28. Resolution awarding year one of a contract to Eide Bailly, LLP, Dubuque, Iowa in the amount of $70,000 to professionally audit the City’s financial statements for FY ending June 30, 2023

29. Resolution awarding one-year contract with Gallagher Benefit Services, Inc., West Des Moines, Iowa for benefits brokerage, consulting and actuarial services beginning July 1, 2023to June 30, 2024, at a cost of $54,000 in FY 2023/24

30. Resolution awarding contract for FY 2023/24 custodial services at Ames City Hall to Stratus Building Solutions, West Des Moines, Iowa, in the amount of $68,588 per year for base bid cleaning, an additional $16,374 of additional cleaning, at the discretion of the City, not exceed $84,962, and $26 per hour cost for emergency clean-up and additional work as authorized not specifically stated in the contact 

31. Resolution approving contract and bond for the 2022/23 Pavement Restoration Program (Slurry Seal) with Fort Dodge Asphalt Company, Fort Dodge, Iowa 

32. Resolution accepting the 2017/18 Low Point Drainage Improvement, Almond Road (GW Carver Avenue and Bloomington Road) project as completed by Ames Trenching & Excavating Inc., of Ames, Iowa in the amount of $97,922.10

33. Resolution accepting the 2020/21 South Dayton Avenue Improvements as completed by All Star Concrete LLC of Johnston, Iowa in the amount of $682,082.70

34. Resolution approving completion of electric conduits and releasing financial security in full for Bricktowne Ames Subdivision 

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes.

ADMINISTRATION: 

35. Resolution approving FY 2024/25 ASSET Priorities

36. Resolution approving renewal of property insurance program coverage at the combined quoted premium of $1,224,164 for FY 2023/24

37. Motion approving request from Downtown Ames for Fireworks Permit for display during Hairball at RAGBRAI Events on July 25, 2023 

FIRE:

38. Discussion on Property Maintenance Code

a. Motion to place on July 11, 2023, City Council agenda for first reading of ordinance

PLANNING AND HOUSING: 

39. Staff report on Accessory Dwelling Unit and Duplexes Draft Standards

40. Staff report on Savage Gymnastics

41. Response to Story County Comprehensive Plan:

a. Motion to authorize the Mayor to sign the letter describing the City’s interest in Urban Growth and Urban Reserve Overlay policies for the County’s proposed CSC amendment

42. Remote parking agreement for The Bridge Home (207 and 214 S Sherman Avenue)

a. Resolution approving agreement

43. Preliminary Plat for North Sunset Ridge (798 N 500th Avenue)

a. Resolution approving Preliminary Plat

44. Final Plat for North Dayton Industrial Subdivision, Second Addition

a. Resolution approving Final Plat 

45. Final Plat for Iowa State University Research Park, Phase III, Fifth Addition

a. Resolution approving Final Plat and Accepting Public Improvements Agreement and Security

HEARINGS: 

46. Hearing approving the submittal of a Substantial Amendment to the CDBG/HOME 2022/23 Annual Action Plan 

a. Resolution approving the submittal of substantial amendment 

47. Hearing on Nuisance Assessments

a. Resolution assessing costs of snow/ice removal and certifying assessments to Story County Treasurer

ORDINANCES: 

48. Second reading of ordinance on Rezone with Master Plan for 4098 E 13th Street (JT Warehouse)

49. Third reading and adoption of ORDINANCE NO. 4503 on Zoning Text Amendment on Setback Encroachments for Accessory Structures

50. Third reading and adoption of ORDINANCE NO. 4504 on revising Chapter 28 of the Municipal Code to amend the Industrial Pretreatment Local Limits

DISPOSITION OF COMMUNICATIONS TO COUNCIL: 

COUNCIL COMMENTS: 

CLOSED SESSION:

51. Motion to hold Closed Session as provided by Section 20.17(3), Code of Iowa, to discuss Collective Bargaining Strategy 

a. Resolution ratifying collective bargaining agreement with Public, Professional, and Maintenance Employees, Local 2003, for July 1, 2023, to June 30, 2024

ADJOURNMENT: 

 

Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.