AGENDA 
REGULAR MEETING OF THE AMES CITY COUNCIL 
COUNCIL CHAMBERS – CITY HALL 
SEPTEMBER 26, 2023

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. 

CALL TO ORDER: 6:00 p.m.

PROCLAMATIONS: 

1. Proclamation for “Eco Fair Day,” September 30, 2023

2. Proclamation for “PrideFest Day,” September 30, 2023 

3. Proclamation for “Watershed Awareness Month,” October 2023

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

4. Motion approving payment of claims 

5. Motion approving Minutes of Regular Meeting on September 12, 2023, and Special Meeting on September 14, 2023

6. Motion approving Report of Change Orders for period September 1-15, 2023

7. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #1113 , 2801 E. 13th Street 

8. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #227, 2108 Isaac Newton Drive 

9. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #200, 4510 Mortensen Road 

10. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #216, 203 Welch Avenue 

11. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #1215, 4506 Lincoln Way 

12. Motion approving ownership updates for Class E Retail Alcohol License - Kum & Go Store #0217, 3111 South Duff Avenue 

13. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: 

a. Class E Liquor License – Hy-Vee Food and Drugstore #2, 640 Lincoln Way 
b. Class E Liquor License – Hy-Vee Food Store #1, 3800 W Lincoln Way 
c. Class C Liquor License – Bullseye Restaurant Group LLC, 114 South Duff Avenue 
d. Class E Liquor License – CVS/Pharmacy #10452, 2420 Lincoln Way #104 
e. Class C Liquor License – Flipn’ Jacks Pancake House & Eatery, 1520 S. Dayton Pl
f. Class C Liquor License with Outdoor Service – Sips and Paddy’s Irish Pub, 126 Welch 
g. Class C Beer Permit – Aldi, Inc. #48, 108 South 5th Street
h. Class B Beer Permit – Macubana, 116 Welch Avenue

14. Request for 36th Anniversary Run for the Roses on October 22, 2023:

a. Motion approving Blanket Temporary Obstruction Permit
b. Resolution approving full and partial closure of the following streets from 6:00 a.m. to 12:00 p.m.:

i. Fifth Street from Pearle Avenue to Douglas Avenue
ii. Douglas Avenue from Fifth Street to Sixth Street
iii. Sixth Street from Burnett Avenue to Douglas Avenue
iv. Burnett Avenue from Sixth Street to Main Street
v. Main Street from Burnett Avenue to Allan Drive
vi. Northwestern Avenue from Allan Drive to Sixth Street
vii. Sixth Street from Northwestern Avenue to University Boulevard
viii. University Boulevard from Sixth Street to Haber Road

15. Resolution approving appointments to various Boards and Commissions

16. Resolution approving and adopting Supplement No. 2023-4 to Municipal Code 

17. Resolution approving Encroachment Permit Agreement for Sign at 330 5th Street 

18. Resolution approving agreement for the Transportation Data & Analytics Subscription Service with StreetLight Data, Inc., of San Francisco, California, for 11/1/2023 to 10/31/2026, in an annual amount not to exceed $65,000

19. Resolution approving Iowa DOT STBG Federal Aid Agreement for the 2022/23 CyRide Route Pavement Improvements (Lincoln Way) project in the amount of $1,686,000

20. Resolution approving preliminary plans and specifications for the 2022/23 Traffic Signal Program (State & Mortensen), setting October 18, 2023, as the bid due date, and October 24, 2023, as date of Public Hearing

21. Resolution awarding purchase two all-electric pickups to Karl Ford of Story City, Iowa, in the amount of $90,176

22. Resolution awarding purchase of five small pickup trucks, including spray in bedliner, to Karl Ford of Story City, Iowa, in the amount of $129,865

23. Resolution awarding purchase of 2024 John Deere 644X Hybrid Wheel Loader to Murphy Tractor and Equipment of Des Moines, Iowa, in the amount of $377,104 and accept the trade-in offer of $40,000

24. Resolution awarding purchase of Bobcat S770 Skid Steer to Bobcat of Ames, Iowa, in the amount of $51,204.13

25. Resolution awarding purchase of 2024 Ford F550 chassis to Stivers Ford of Waukee, Iowa, in the amount of $62,077.70

26. Resolution awarding contract for Asset Management Agreement – Pipeline Services to World Kinect Energy Services, of Minnetonka, Minnesota, for two additional one year renewal options, in the amount not to exceed $40,800 for base services in addition authorizing a net amount not to exceed $300,000 for the purchase of additional natural gas, plus delivery as needed, to manage the day to day fuel needs of the Power Plant 

27. Ash Disposal for the Power Plant

a. Resolution waiving Purchasing Policies and Procedures and awarding a single-source contract
b. Resolution awarding contract to Metro Waste Authority, Des Moines, Iowa, in the amount of $210,000

28. 2021-22 Collector Street Improvements (Hoover Avenue)

a. Resolution accepting Change Order No. 2, the balancing change order, in the amount of $55,954.78
b. Resolution accepting the project as completed by Manatt’s Inc., of Ames, Iowa, in the amount of $2,263,578.36

29. Furnishing 69kV SF6 Circuit Breakers and 13.8kV Capacitor Bank for Top-O-Hollow Substation Expansion

a. Resolution accepting the contract as completed Siemens Industry Incorporated, of Richland, Mississippi, for a total cost of $150,442 (inclusive of Iowa sales tax)
b. Resolution accepting the contract as completed by Controllix Corporation, of Walton Hills, Ohio, for a total cost of $98,105 (exclusive of Iowa sales tax)

30. Resolution approving completion of the contract for the Inis Grove Park Tennis Court project with Tennis Courts Unlimited, Nebraska City, Nebraska in the amount of $72,900

31. Resolution approving partial completion and reducing financial security for public improvements of Scenic Valley 5th Addition to $3,600

32. Resolution approving partial completion and reducing financial security for public improvements of Scenic Valley 6th Addition to $23,197.75

33. Resolution accepting completion of all public sidewalk requirements as a condition for approval of the final plat of Hayden’s Crossing 2nd Addition and the financial security can be reduced in full 

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. 

ADMINISTRATION: 

34. Request from Ames Writers Collective to modify Arts Capital Grant Contract for alternative project

35. Resolution awarding five year contract, and approving year one payment for new website backend and redesign improvements to Granicus LLC, of Denver, Colorado in the amount not to exceed $83,412.54

ELECTRIC:

36. Advanced Metering Infrastructure (AMI) for the City’s Electric Utility

a. Motion to reconsider Resolution No. 23-482
b. Resolution awarding contract to Power System Engineering, Inc., of Madison, Wisconsin in the revised amount not to exceed $119,940

PARKS AND RECREATION:

37. Resolution accepting donation of 0.60 acres of land at 1000 Jarrett Circle and direct staff to finalize the deed transfer

38. Staff update on items related to the Fitch Family Indoor Aquatic Center

a. Resolution accepting $500,000 from Story County with the stipulation that Story County residents will pay the same fees as Ames residents for a period of ten years

HEARINGS: 

39. Hearing on first amendment to the FY 2023/24 Adopted Budget

a. Resolution amending the fiscal year 2023/24 budget to increase expenditures by $113,200,264 for carryover amounts from fiscal year 2022/23 and other significant changes to the fiscal year 2023/24 budget

40. Hearing on Water Treatment Plant, Southeast Wellfield, & Technical Services Complex Security Fence Improvements

a. Resolution approving final plans and specifications and awarding contract to American Fence Company of Johnston, Iowa in the amount of $78,247.60

41. Hearing on E. 13th Street Sanitary Sewer Extension

a. Motion accepting the report of bids
b. Resolution approving final plans and specifications and awarding contract to On-Track Construction, LLC of Nevada, Iowa, in the amount of $2,125,500

PLANNING AND HOUSING: 

42. 4098 E 13th Street – JT Warehouse Subdivision

a. Resolution approving Final Plat
b. Resolution deferring the water territory buyout prior to site development plan approval

43. Downtown Urban Revitalization Area 

a. Motion setting October 10, 2023, as date of public hearing to approve the amended criteria for the Downtown Urban Revitalization Area (URA) as presented in Attachment B and modify the URA map to remove the properties along Kellogg Avenue between the railroad tracks and Lincoln Way

DISPOSITION OF COMMUNICATIONS TO COUNCIL: 

COUNCIL COMMENTS: 

CLOSED SESSION:

44. Motion to hold Closed Session as provided by Section 21.5(1)(c), Code of Iowa, to discuss matters presently in or threatened to be in litigation

a. Resolution approving consent agreement and final order 

ADJOURNMENT: 

Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.