AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
APRIL 27, 2021

*DUE TO THE COVID-19 PANDEMIC, THIS CITY COUNCIL MEETING WILL BE CONDUCTED AS AN ELECTRONIC MEETING. IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: 
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Click here to download the entire agenda and supplemental materials in PDF

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please see the instructions listed above. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading. 

CALL TO ORDER: 6:00 p.m.

PROCLAMATIONS:

1. Proclamation observing Moment of Silence on May 4 in remembrance of the first COVID death at Mary Greeley Medical Center

2. Proclamation for “Arbor Day,” April 30, 2021

3. Proclamation for “Mental Health Awareness Month,” May 2021

4. Proclamation for “National Historic Preservation Month,” May 2021

PRESENTATION:

5. Presentation of 2020 and 2021 Historic Preservation Awards

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

6. Motion approving payment of claims

7. Motion approving Minutes of Regular Meeting held April 13, 2021, and Special Meeting held April 15, 2021

8. Motion approving Report of Change Orders for period April 1 - April 15, 2021

9. Motion certifying Civil Service candidates

10. Motion approving New 12-Month Class E Liquor License, Class B Wine Permit, Class B Native Wine, Class C Beer Permit (Carryout) - Off Campus Beer & Spirits LLC, 4518 Mortensen Road, Suite 109

11. Motion approving Permanent Premise Transfer of Brick City Grill Class C Liquor License with Outdoor Service and Sunday Sales from 2704 Stange Road to 2640 Stange Road (pending final inspection)

12. Motion approving ownership change for Class C Liquor License with Sunday Sales - The Great Plains Sauce & Dough Co., 129 Main St

13. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class C Liquor License with Outdoor Service & Sunday Sales - Wasabi Ames, 926 S 16th St pending Dram Shop Insurance 
b. Class C Beer Permit with Sunday Sales - Swift Stop #2, 3406 Lincoln Way
c. Special Class C Liquor License with Sunday Sales - The Great Plains Sauce & Dough Co.,129 Main St
d. Class E Liquor License with Class B Wine Permit Class C Beer Permit (Carryout Beer) & Sunday Sales - Walgreens #12108, 2719 Grand Ave
e. Class C Liquor License with Catering Privilege, Outdoor Service & Sunday Sales - Mother’s Pub, 2900 West St
f. Class B Beer with Sunday Sales - Jeff’s Pizza Shop LLC, 2402 Lincoln Way
g. Class C Liquor License with Class B Wine Permit, Outdoor Service & Sunday Sales - Bar la Tosca, 303 Welch Avenue, #101
h. Special Class C Liquor License, Class B Native Wine Permit & Sunday Sales- Szechuan House 3605 Lincoln Way pending Dram Shop Insurance

14. Resolution approving appointment of ex officio student liaison to City Council

15. Resolution confirming appointment of Natalia Martinez and Jacob Ludwig to serve as Iowa State University Student Government representatives to Ames Transit Agency Board of Trustees

16. Resolution approving Quarterly Investment Report for period ending March 31, 2021

17. Resolution approving Amended COVID-19 Leave Policy

18. Resolution accepting report on the Ames Municipal Utility Retirement Plan from the Utility Retirement Advisory Board

19. Resolution approving amendment to 28E Agreement to change the name of the Squaw Creek Watershed Management Authority to the Ioway Creek Watershed Management Authority

20. Requests from Ames Main Street for Summer Sidewalk Sales on July 29 - August 1, 2021:

a. Motion approving Blanket Temporary Obstruction Permit and Blanket Vending License
b. Resolution approving suspension of parking regulations and enforcement for the Downtown from 8:00 a.m. to 8:00 p.m. on Saturday, July 31
c. Resolution approving waiver of fee for Blanket Vending License
d. Resolution approving request from Ames Main Street for Saturday, July 31 to transfer $1,370.25 from the Local Option Sales Tax Fund to the Parking Fund

21. Requests from Ames Main Street for Shop for a Cause on November 6, 2021:

a. Motion approving Blanket Vending License
b. Motion approving Blanket Temporary Obstruction Permit
c. Resolution approving wavier of fee for Blanket Vending License
d. Resolution approving suspension of parking regulations and enforcement for the Downtown
from 8:00 a.m. to 8:00 p.m. on Saturday, November 6
e. Resolution approving transfer of funds from Local Option Sales Tax Fun to Parking Fund in the amount of $1,370.25

22. Requests from Ames Main Street Small Business Saturday on November 27, 2021:

a. Motion approving Blanket Vending License
b. Motion approving Blanket Temporary Obstruction Permit
c. Resolution approving waiver of fee for Blanket Vending License
d. Resolution approving suspension of parking regulations and enforcement for the Downtown from 8:00 a.m. to 8:00 p.m. on Saturday, November 27, 2021
e. Resolution approving transfer of funds from Local Option Sales Tax Fund to Parking Fund in the amount of $1,370.25

23. Requests from Ames Main Street for Snow Magic on December 3 - 24, 2021:

a. Motion approving Blanket Temporary Obstruction Permit 
b. Motion approving Blanket Vending License
c. Resolution approving waiver of Blanket Vending License 
d. Resolution approving closure of Kellogg Avenue from Main Street to 5th Street and 12  metered parking spaces from 3 p.m. to 9 p.m. for Santa’s Train
e. Resolution approving closure of four metered parking spaces within the Downtown from 1:00 p.m. to 8:00 p.m. on December 3 to facilitate pick-up and drop-off of passengers on horse-drawn carriage rides through Downtown
f. Resolution approving waiver of parking meter fees for closed parking meters
g. Resolution approving usage of electricity in Tom Evans Plaza and waiver of fees for electricity

24. Request from Ames High School Homecoming Parade on May 13, 2021:

a. Motion approving Blanket Temporary Obstruction Permit
b. Resolution approving closure of City Parking Lot MM, southern portion of City Parking Lot M, and a portion of CBD Lot Z from 5:30 p.m. to 7:30 p.m. for parade staging
c. Resolution approving closure of 5th Street, from Grand Avenue to Pearle Avenue; Pearle Avenue; Main Street, from Pearle Avenue to Duff Avenue; Clark Avenue, from north of the CBD Lot exit to Fifth Street; Burnett Avenue, from Main Street to 5th Street; and Kellogg Avenue, from north of the CBD Lot exit to Main Street, from 6:00 p.m. to approximately 7:30 p.m.
d. Resolution approving waiver of parking meter fees and enforcement from 4:00 p.m. to 6:00 p.m. for 55 metered parking spaces in Lot N

25. Resolution approving preliminary plans and specifications for Ada Hayden Heritage Park Fishing Pier Renovation Project; setting May 26, 2021, as bid due date and June 8, 2021, as date of public hearing

26. Resolution approving preliminary plans and specifications for 2020/21 Arterial Street Pavement Improvements: 13th Street (Duff Avenue to Meadowlane Avenue); setting May 18, 2021, as bid due date and May 25, 2021, as date of public hearing

27. Resolution awarding contract to Ames Ford Lincoln of Ames, Iowa for purchase of two Ford truck chassis for Public Works Traffic Division in the amount of $64,012.12

28. Resolution awarding contract for purchase of pebble lime for Water Plant to Graymont Western Lime, Inc., of West Bend, Wisconsin, in the amount of $166.50/ton for FY 2021/22

29. Electric Vehicle Charging Stations:

a. Resolution waiving the Purchasing Policy threshold of $25,000 and utilize the Pricing Agreement and Service Agreement with CD LLC, of Wheeling, Illinois for the purchase of the electric vehicle charging stations in the amount of $120,508.65 (inclusive of sales tax)
b. Resolution awarding contract to Commonwealth Electric, of Des Moines, Iowa for the installation of Electric Vehicle Charging Stations in the amount of $16,837.52 (inclusive of sales tax)

30. Resolution approving contract and bond for Fire Station #1 HVAC Replacement Project

31. Resolution approving contract and bond for 2020/21 Concrete Pavement Improvements - 8th Street (Northwestern to Duff)

32. Resolution approving contract and bond for 2020/21 Asphalt Street Pavement Improvements & Water System Improvements (McKinley Drive, Jensen Avenue, Luther Drive)

33. Resolution approving Change Order No. 2 deduction in the amount of ($85,878) for Homewood Slope Stabilization

34. Resolution approving Change Order No. 1 in the amount of $31,813.35 for the 2020/21 Right-of-Way Restoration (Standard Vegetation)

35. Resolution approving Change Order No. 1 in the amount of $120,582 for the 2017/18 Main Street Paver Replacement Project (Clark - Burnett)

36. Resolution approving renewal of contract to Diamond Oil Company, of Des Moines, Iowa, for  the Low-Sulfur Diesel Fuel Supply Contract in the amount of (-$0.0062) deduct off the Magellan “rack” fuel price, and in the amount of $0.0163 increase off the Buckeye “rack” fuel price for an amount not to exceed $300,000

37. Resolution approving partial completion of public improvements and reducing security for Wheelock Corner Subdivision

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes.

ADMINISTRATION:

38. Resolution awarding contract to Sustainability Solutions Group Workers Cooperative of Vancouver, British Columbia, Canada, for the development of a Climate Action Plan in an amount not to exceed $120,915 USD

39. Mental Health Wellness, Recovery, and Resiliency Initiative:

a. Motion directing staff to develop an initiative supporting Mental Health Wellness, Recovery, and Resiliency offering education, training, and resource opportunities to the public
b. Resolution approving up to $5,000 in Council Contingency funds to help cover the costs associated with this initiative

40. Resolution awarding contract to Enviro-Services & Constructors, Inc., dba RRT Design & Construction of Melville, NY, for a Waste-to-Energy Options Study in an amount not to exceed $239,500

PLANNING & HOUSING:

41. Resolution approving Joint Use Parking Plan for 414 Lincoln Way and 119 Washington Avenue

POLICE:

42. Security Cameras in Campustown:

a. Motion directing staff to proceed with the installation of the Campustown security camera system and house the recordings on the City’s network
b. Resolution adopting policy regarding the administration of the camera system and recordings

PUBLIC WORKS:

43. Resolution approving award of Economic Development Administration Grant Agreement in theamount of $1,500,000 for the Prairie View Industrial Center Utility project

HEARINGS:

44. Hearing on Zoning Text Amendment to establish a new Planned Unit Development (PUD) overlay zone within the Zoning Ordinance along with private street standards in the Subdivision Ordinance:

a. Motion to continue hearing to May 11, 2021

45. Hearing on Water Pollution Control Facility Sludge Pumping Building Improvements:

a. Motion receiving Report of Bids
b. Motion rejecting all bids

46. Hearing on 2019/20 Concrete Pavement Improvement Program (Douglas, 5th Street, E 3rd Street, E 2nd Street, Des Moines Avenue, and Center Avenue):

a. Resolution approving plans and specifications and awarding contract to Manatt’s Inc., of Ames, Iowa, in the amount of $1,571,889.43

47. Hearing on 2020/21 Airport Improvements (Runway 01/19 and Taxiway A Lighting Project):

a. Resolution approving plans and specifications and awarding contract to Voltmer, Inc., from Decorah, Iowa, in the amount of $390,399.50 (Base Bid + Bid Alternate), contingent on the project being funded by the FAA grant
b. Resolution approving the Grant Application to the FAA based on the total estimated project costs of $493,299.50

ORDINANCES:

48. Second passage of ordinance naming the access road on South Riverside Drive “Aviation Way”

49. Third passage and adoption of ORDINANCE NO. 4437 increasing water rates by 6%, effective July 1, 2021

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT: