AGENDA
REGULAR MEETING OF THE AMES CONFERENCE BOARD,
SPECIAL MEETING OF THE AMES AREA METROPOLITAN
PLANNING ORGANIZATION TRANSPORTATION POLICY COMMITTEE, AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
JANUARY 28, 2014

(Click here to download entire packet in PDF)

REGULAR MEETING OF THE AMES CONFERENCE BOARD

CALL TO ORDER: 6:30 p.m.

1. Roll Call
2. Motion approving minutes of February 26, 2013, meeting (Click here for more information)
3. Resolution approving reappointment of Greg Lynch as City Assessor (Click here for more information)
4. Discussion of City Assessors budget proposals:(Click here for more information)
a. Motion approving recommendations of Assessors report
b. Motion to receive proposed budget (adoption of budget will occur after hearing is held)
c. Motion to set 6:30 p.m. on February 25, 2014, as date of public hearing on proposed FY 2013/14 City Assessors budget

CONFERENCE BOARD COMMENTS:

ADJOURNMENT:

SPECIAL MEETING OF THE AMES AREA METROPOLITAN
PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE*
*The Special Meeting of the AAMPO will immediately follow the Regular Meeting of the Ames Conference Board.

1. Motion to recommend that the Ames City Council approve the Engineering Services Agreement with HDR Engineering, Inc., of Omaha, Nebraska, for preparation of the 2040 Long-Range Transportation Plan in an amount not to exceed $499,301 (Click here for more information)

POLICY COMMITTEE COMMENTS:

ADJOURNMENT:

REGULAR MEETING OF AMES CITY COUNCIL**
**The Regular Meeting of the Ames City Council will immediately follow the Special Meeting of the AAMPO Transportation Policy Committee.

CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular Meeting of January 14, 2014, and Special Meetings of January 11, January 17, and January 21, 2014
3. Motion approving certification of civil service applicants (Click here for more information)
4. Motion approving Report of Contract Change Orders for January 1-15, 2014 (Click here for more information)
5. Motion approving renewal of the following beer permits, wine permits, and liquor licenses: (Click here for more information)
a. Class C Liquor & Outdoor Service - West Towne Pub, 4518 Mortensen Road, Suite 101
b. Class C Liquor & Outdoor Service - Dublin Bay, 320 South 16th Street
c. Special Class C Liquor & Outdoor Service - Black Market Pizza, 2610 Northridge Parkway
d. Special Class C - Shogun of Ames, 3704 Lincoln Way
6. Resolution approving appointment of Jami Larson to Board of Review (Click here for more information)
7. Resolution approving Quarterly Investment Report for period ending December 31, 2013 (Click here for more information)
8. Resolution approving Commission On The Arts (COTA) Special Grants for Spring 2014 (Click here for more information)
9. Resolution approving agreement to provide Verizon Wireless limited right of entry to City property (Squaw Creek Park) for the purposes of inspection and testing (Click here for more information)
10. Resolution approving transfer of cellular site leases on City property from T-Mobile to Iowa Wireless Services (Click here for more information)
11. Resolution approving preliminary plans and specifications for Furnishing 15kV Outdoor Metalclad Switchgear and 69kV Control Panels for Ames Plant Distribution Substation; setting March 12, 2014, as bid due date and March 25, 2014, as date of public hearing (Click here for more information)
12. Resolution approving preliminary plans and specifications for park development for Northridge Heights; setting February 19, 2014, as bid due date and February 25, 2014, as date of public hearing (Click here for more information)
13. Resolution waiving formal bidding procedures and awarding contract for Power Plant SCADA Upgrade Project to Open Systems International, Inc., of Medina, Minnesota, in the amount of $121,290 (plus applicable sales taxes) (Click here for more information)
14. Resolution approving contract and bond for Spring 2014 Unit 8 Boiler Repairs (Click here for more information)
15. Resolution approving Change Order for 2012/13 CyRide Pavement Improvements (Lincoln Way) (Click here for more information)
16. Resolution approving Change Order No. 11 with A&P/the Samuels Group for Library Renovation and Expansion Project (Click here for more information)
17. Resolution approving Change Order No. 7 with Abatement Specialties, LLC for Library Renovation and Expansion Abatement Work (Click here for more information)
18. Resolution accepting completion of 2011/12 Collector Street Improvements (Ridgewood Avenue) (Click here for more information)
19. Resolution accepting completion of 2012/13 CyRide Pavement Improvements (Todd Drive) (Click here for more information)
20. Resolution accepting completion of 2012/13 Downtown Pavement Improvements (Clark Avenue and Gilchrist Street) (Click here for more information)
21. Resolution accepting completion of 2012/13 Shared-Use Path Maintenance (Bloomington Road) (Click here for more information)
22. Resolution accepting completion of 2012/13 Water Main Replacement (East Lincoln Way) (Click here for more information)
23. Resolution accepting completion of Water Main Replacement No. 3 (Center Avenue) (Click here for more information)
24. Resolution approving Plat of Survey for 1017- and 1023-6th Street (Click here for more information)
25. Resolution approving Final Plat for Dauntless Subdivision, 9th Addition (Click here for more information)
26. Resolution approving Final Plat for Northridge Heights Subdivision, 16th Addition (Click here for more information)

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that t he Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it
appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to five minutes.

PERMITS, PETITIONS, AND COMMUNICATIONS:
27. Requests for Hope Run on June 14, 2014: (Click here for more information)
a. Resolution approving closure of portion of Mortensen Road from 7:00 a.m. to approximately 8:15 a.m. and portion of State Avenue from 7:00 a.m. to approximately 9:00 a.m.
b. Resolution approving waiver of Road Race permit fee
28. Motion approving Class B Beer Permit for Indian Delights Express, 120 Welch Avenue (Click here for more information)
29. Motion approving/denying renewal of Class C Liquor License for Charlie Yokes, 2518 Lincoln Way (Click here for more information)
30. Staff Report on Twain Circle parking regulations: (Click here for more information)
a. Motion directing staff to prepare ordinance

ADMINISTRATION:
31. 2014-2019 Capital Improvements Plan:
a. Receive public input
b. Motions amending CIP (if requested) [Vote will be taken on February 11, 2014]

FIRE:
32. Rental Housing Code: (Click here for more information)
a. First passage of ordinance exempting fraternities and sororities
b. Motion directing staff to consider request to modify parking requirements for fraternities and sororities
33. Fire Alarm System Retrofitting: (Click here for more information)
a. First passage of ordinance eliminating Ames Municipal Code Sections 13.403(1.c) and 13.802(5) of Rental Housing Code

PLANNING & HOUSING:
34. Overview of Community Development Block Grant Program (Click here for more information)
35. Chapter 31, Historic Districts: (Click here for more information)
a. Staff overview and presentation of proposed changes
b. Motion directing staff to prepare text amendments
36. Motion directing staff to research and prepare amendments to the Ames Municipal Code to require installation of missing infrastructure at the time of site plan review and approval (Click here for more information)

PUBLIC WORKS:
37. 2040 Long-Range Transportation Plan: (Click here for more information)
a. Motion authorizing use of $19,860 from the Road Use Tax Fund available balance
b. Resolution approving Engineering Services Agreement with HDR of Omaha, Nebraska, for preparation of the Plan in an amount not to exceed $499,301

WATER & POLLUTION CONTROL:
38. Staff Report on use of student operators (Click here for more information)
39. WPC Pump Procurement: (Click here for more information)
a. Motion to direct staff to continue to negotiate with Flowserve to obtain the most favorable terms possible to procure two pumps at a reduced price and delete two pumps from the contract
b. Resolution authorizing the procurement of four new First-Stage Trickling Filter Pumps from Fairbanks as a negotiated single-source procurement in the amount of $413,352

HEARINGS:
40. Hearing on 2013/14 Collector Street Pavement Improvements Program - Sheldon Avenue (Lincoln Way to Hyland Avenue): (Click here for more information)
a. Resolution approving final plans and specifications and awarding contract to Con-Struct, Inc., of Ames, Iowa, in the amount of $896,526.49
41. Hearing on 2012/13 Traffic Signal Program (Lincoln Way and Hayward Avenue): (Click here for more information)
a. Motion authorizing use of $6,100 from Road Use Tax Fund available balance
b. Resolution approving final plans and specifications and awarding contract to Voltmer, Inc., of Decorah, Iowa, in the amount of $195,040.88
42. Hearing on 2013/14 Traffic Signal Program (Grand Avenue and 20th Street): (Click here for more information)
a. Resolution approving final plans and specifications and awarding contract to Baker Electric of Des Moines, Iowa, in the amount of $181,579.05
43. Hearing on Furnishing Control Panels for Haber Road Substation: (Click here for more information)
a. Resolution approving final plans and specifications and awarding contract to Schweitzer Engineering Laboratories, Inc., of Pullman, Washington, in the amount of $93,934.85 (inclusive of sales tax)

ORDINANCES:
44. Third passage and adoption of ORDINANCE NO. 4168 to add definition of flashing yellow arrow to Municipal Code Section 26.18(2)(k)
45. Third passage and adoption of ORDINANCE NO. 4169 to adopt, by reference, 2012 Editions of International Building, Residential, Fire, Existing Building, Mechanical, Plumbing, and Fuel Gas Codes, with local edits

COUNCIL COMMENTS:

ADJOURNMENT:

*Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.