AGENDA 
REGULAR MEETING OF THE AMES CITY COUNCIL 
COUNCIL CHAMBERS – CITY HALL 
MAY 9, 2023

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion.  If you wish to speak, please complete an orange card and hand it to the City Clerk.  When your name is called, please step to the microphone, state your name for the record, and limit the time used to present your remarks in order that others may be given the opportunity to speak. The normal process on any agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken.  On ordinances, there is time provided for public input at the time of the first reading.

CALL TO ORDER: 6:00 p.m.

PROCLAMATIONS: 
1. Proclamation for “Peace Officers Memorial Day”

2. Proclamation for “Mental Health Awareness Month”

3. Proclamation for “Asian American Pacific Islander (AAPI) Heritage Month”

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.  There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

4. Motion approving payment of claims  

5. Motion approving Minutes of Special Meeting on April 18, 2023, and Regular Meeting on April 25, 2023

6. Motion certifying Civil Service candidates

7. Motion approving Report of Change Orders for period April 16-30, 2023

8. Motion approving new 5 Day License (May 16 – May 20), Special Class C Retail Alcohol License with Outdoor Service  - Apres Bar Co, 1930 East 13th Street 

9. Motion approving ownership update for Class E Retail Alcohol License – Caseys #2298, 428 Lincoln Way

10. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class C Liquor License – North Grand Cinema, 2801 Grand Avenue
b. Special Class C Liquor License with Outdoor Service – Octagon Center for the Arts, 427 Douglas Avenue 
c. Class E Liquor License - Casey’s General Store #2298, 428 Lincoln Road
d. Class B Liquor License with Catering Privilege – Gateway Hotel and Conference Center, LLC., 2100 Green Hills Drive

11. Request for Midnight Madness on July 8, 2023:

a. Resolution approving partial street closures of Collaboration Place Road to S Riverside Drive (north side lane), S Riverside Drive North to Airport Road (west side lane), Airport Road between S Riverside Drive & South Loop Drive (south side of east bound traffic), South Loop Drive (east side of road), and University Boulevard from Cottonwood Road to Collaboration Place (east side of road)

12. Resolution approving request from Good Neighbor Emergency Assistance to close Clark Avenue between 6th and 7th Street from 2:00 p.m. – 8:00 p.m. on Sunday May 21, 2023, for the Annual Street Party Celebration

13. Resolution approving request to modify the City’s FY 2022/23 ASSET contract with ChildServe by reallocating $6,000 from Infant Daycare to Children Daycare

14. Resolution setting May 23, 2023, as date of public hearing on the Final Adjusted Budget for FY 2022/23  

15. Resolution approving updates to Zoning Board of Adjustment (ZBA) Bylaws 

16. Resolution awarding contract for the 2023/24 rock salt requirements to Independent Salt Co.,   of Kanopolis, Kansas in the amount of $83.85 per ton

17. Resolution awarding contract to the State Hygienic Laboratory of Coralville, Iowa for water quality monitoring at Ada Hayden Heritage Park in the amount of $79,872 

18. Resolution approving contract renewal with Earth Services & Abatement, LLC of Des Moines, Iowa, for the Asbestos Maintenance Services contract at the Power Plant not to exceed $120,000 and approve performance bond

19. Resolution approving contract renewal with MCG Energy Solutions, LLC, of Minneapolis, Minnesota, for MISO Market Participant Services in the amount of $115,011.89

20. Resolution approving contract renewal with Diamond Oil Company, of Des Moines, Iowa, for the Fuel Oil Supply Contract at the Power Plant

21. Resolution approving contract renewal with TEiC Construction Services, Inc., of Duncan, South Carolina for Boiler Maintenance Services at the Power Plant 

22. Resolution awarding Year Two of a Two Year contract with Rowell Chemical Corp of Hinsdale, Illinos for the purchase of liquid sodium hypochlorite for the Water Plant and Power Plant in an amount not to exceed $192,950

23. Resolution awarding Year Two of a Five Year contract with Northway Well & Pump Company of Waukee, Iowa for the Well Rehabilitation Project in an amount of $120,066.16

24. Resolution approving Change Order No. 3 deducting $90,000 from the TEiC Construction Services, Inc. contract for Unit 8 Boiler Repair Project 

25. Resolution approving delay of construction for the Cherry Avenue Extension Project and reallocating funding to the Hyland Avenue Project (Lincoln Way to Ontario Street)

26. Resolution approving preliminary plans and specifications for the Sanitary Sewer System Improvements (Basin 12 – US 69) setting June 7, 2023, as bid due date and June 13, 2023, as date of public hearing

27. Resolution approving contract and bond for the CyRide 2023 HVAC Improvement Project with Mechanical Comfort, Inc. of Ames, Iowa

28. Resolution approving contract and bond for the North River Valley Well Field and Pipeline Project with Keller Excavating, Inc. of Boone, Iowa

29. Resolution approving contract and bond for the Refuse Derived Fuel (RDF) Storage Bin Repair Project with Neumann Brothers, Inc. of Des Moines, Iowa

30. Ioway Creek Restoration and Flood Mitigation Project

a. Resolution approving FEMA Sub-award Agreement Amendment No. 2, increasing FEMA funds received in the amount of $981,383
b. Resolution accepting the Ioway Creek Restoration and Flood Mitigation Project as completed by Keller Excavating, Inc. of Boone, Iowa in the amount of $3,664,368.67

31. Resolution approving partial completion and reducing financial security for Domani Subdivision 1st Addition 

32. Resolution accepting completion of the Parks and Recreation Administration Building Siding Replacement Project with TMJ Construction Services, Ames, Iowa in the amount of $57,762.39

33. Resolution approving agreement with Ames Historical Society for capital improvements to facilities in the amount of $150,000

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda.  Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law but may do so at a future meeting.  The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes. 

FINANCE:

34. Resolution approving Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2022

ADMINISTRATION: 

35. Resolution approving road closures for RAGBRAI Route

PLANNING AND HOUSING: 

36. Resolution approving substantial amendment to 2022-23 Annual Action Plan Projects to the City’s Community Development Block Grant Program (CDBG)

37. Resolution approving 2023/24 Proposed Annual Action Plan Projects for Community Development Block Grant (CDBG) and HOME Programs (Public Forum Follow-up)

38. The Bluffs at Dankbar Farms

a. Resolution approving agreement
b. Third reading and adoption of ORDINANCE NO. 4498 on rezoning a portion of the property adjacent to the southwest corner of Cameron School Road and GW Carver Avenue (The Bluffs at Dankbar Farms) (continued from April 11, 2023)
c. Resolution approving Preliminary Plat

39. Downtown Façade Grants 

a. Resolution approving Downtown Façade Grant for 214 Main Street

40. Amendment to the Downtown Façade Grant Program

a. Resolution approving amendment

41. Ames Plan 2040

a. Resolution approving amendments for clarification to the Plan 2040

WATER AND POLLUTION CONTROL: 

42. Resolution approving the Nutrient Reduction Facility Plan and direct staff to submit it to the Iowa Department of Natural Resources (continued from April 11, 2023, City Council meeting)

43. Resolution approving amendment Number 1 to the professional services agreement with Strand Associates for design phase services related to the Water Pollution Control Facility Nutrient Reduction Modifications Project in the amount of $763,000 (continued from April 11, 2023, City Council meeting)

HEARINGS: 

44. Hearing on proposal to enter into a Water Revenue Loan Agreement and to borrow money thereunder

a. Resolution approving a loan and disbursement agreement and the issuance of an incremental increase of $4,000,000 for the North River Valley Well Field & Pipeline Project

45. Hearing on Electrical Maintenance Services Contract

a. Resolution approving final plans and specification and award contract to Tri-City Electric Company of Iowa, of Davenport, Iowa, in the amount not-to-exceed $110,000

46. Hearing on Nuisance Assessments:

a. Resolution assessing costs of snow/ice removal and certifying assessments to Story County Treasurer
b. Resolution assessing costs of sidewalk repair and certifying assessments to Story County Treasurer
c. Resolution assessing cost of garage demolition and certifying assessments to Story County Treasurer

ORDINANCES: 

47. Second reading of ordinance to increase water rates by 8% effective July 1, 2023

48. Second reading of ordinance on Zoning Text Amendment on Electric Vehicle Charging Stations Setbacks

49. Second reading of ordinance on Zoning Text Amendment on Affordable Housing Parking Requirements

DISPOSITION OF COMMUNICATIONS TO COUNCIL: 

COUNCIL COMMENTS: 

ADJOURNMENT: 

Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.