AGENDA
REGULAR MEETING OF THE AMES CONFERENCE BOARD
AND REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JANUARY 26, 2021

*DUE TO THE COVID-19 PANDEMIC, THE CONFERENCE BOARD AND CITY
COUNCIL MEETINGS WILL BE CONDUCTED AS ELECTRONIC MEETINGS. IF YOU
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Click here to download entire agenda and supplemental materials in PDF 

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please see the instructions listed above. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading.

REGULAR MEETING OF THE AMES CONFERENCE BOARD

CALL TO ORDER: 6:00 p.m.

1. Roll Call

2. Motion approving Minutes of February 25, 2020

3. Discussion of City Assessor’s budget proposals:

a. Motion approving recommendations of Assessor’s report
b. Motion to receive proposed budget (adoption of budget will occur after hearing is held)
c. Motion to set 6:00 p.m. on February 23, 2021, as date of public hearing on proposed FY 2021/22 City Assessor’s budget

CONFERENCE BOARD COMMENTS:

ADJOURNMENT:

REGULAR MEETING OF AMES CITY COUNCIL**

**The Regular Meeting of the Ames City Council will immediately follow the Regular Meeting
of the Ames Conference Board.

RECOGNITION:

1. Recognition of Robert Dean, Nathaniel Ward, and Obai Elmustafa for their heroic actions on December 9, 2020, to notify and rescue two residents from an apartment fire at 220 South Dakota Avenue

PROCLAMATION:

2. Proclamation in observance of Ames Rotary Club’s 100th Anniversary

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

3. Motion approving payment of claims

4. Motion approving Minutes of Regular City Council Meeting held January 12, 2021

5. Motion approving Report of Change Orders for period January 1 - 15, 2021

6. Motion approving New 12-month Class C Liquor License with Sunday Sales: Springhill Suites, 1810 SE 16th Street, Pending Food Establishment License

7. Motion approving New 12-month Class C Liquor License with Sunday Sales: Cactus 2, 2420 Lincoln Way Ste B, Pending Food Establishment License and DRAM

8. Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Special Class C Liquor License (B/W) Outdoor Service and Sunday Sales - Blaze Pizza (2320 Lincoln Way #109) Pending DRAM

b. Class C Liquor License, Outdoor Service & Sunday Sales - El Azteca (2727 Stange Road)

c. Class C Liquor License Sunday Sales & Catering - Ge’Angelo’s (823 Wheeler St #9)

d. Class C Beer Permit, Class B Wine Permit, Class E Liquor License - Fareway Store #386 (619 Burnett Ave)

e. Class C Beer Permit, Class B Wine Permit Class E Liquor License - Fareway Store #093 (3619 Stange Road)

f. Special Class C Liquor License (B/W) - Clouds Coffee LLC (119 Stanton Ave)

9. Resolution adopting revised Employee Recognition Programs Policy

10. Resolution approving Quarterly Investment Report for the Period Ending 12/31/2020

11. Requests from Ames Town and Gown to amend scope and time frame of 2021 COTA Spring Special Project Grant Contract:

a. Resolution approving contract amendment

b. Resolution approving carry-over of $570 from FY 2020/21 to FY 2021/22

12. Resolution modifying FY 2020/21 ASSET Contract with Heartland Senior Services due to COVID-19

13. Requests from Ames Main Street (AMS) for Music Walk on Thursday, April 29, 2021:

a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District

b. Resolution approving closure of 10 metered parking spaces for food trucks and musicians from 3:00 p.m. to 9:00 p.m.

c. Resolution approving waiver of parking meter fees and enforcement, usage and waiver of electrical fees, and waiver of fee for blanket Vending License for Ames Main Street from 3:00 p.m. to 9:00 p.m.

14. Requests from Ames Main Street (AMS) for Art Walk on Thursday, June 3, 2021:

a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District

b. Resolution approving closure of 10 metered parking spaces for vendors from 1:00 p.m. to 9:00 p.m.

c. Resolution approving waiver of parking meter fees and enforcement, usage and waiver of electrical fees, and waiver of fee for blanket Vending license for Ames Main Street from 5:00 p.m. to 8:00 p.m.

d. Resolution approving closure of Kellogg Avenue, from Main Street to Fifth Street from 3:00 p.m. to 8:30 p.m.

e. Resolution approving usage of Tom Evans Plaza

15. Requests from Ames Main Street for 4th of July activities on July 4, 2021:

a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District

b. Resolution approving usage and waiver of electrical fees and waiver of fee for blanket Vending License

c. Resolution approving closure of portions of Main Street, Northwestern Avenue, Fifth Street, Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle Avenue from 6:00 a.m. until end of parade

d. Resolution approving closure of Parking Lot MM, south portion of Lot M, Depot Lots V and TT from 6:00 a.m. to 2:00 p.m.

16. Resolution approving Encroachment Permit Agreement for sign at 203 Main Street.

17. Resolution approving the Surface Transportation Block Grant (STBG) Federal-Aid Swap Funding Agreement with the Iowa Department of Transportation for E. 13th Street Reconstruction project in the amount of $1,600,000

18. Resolution approving Surface Transportation Block Grant (STBG) Federal-Aid Swap Funding Agreement with the Iowa Department of Transportation for the Cherry Avenue Extension in the amount of $1,890,000

19. Resolution approving Professional Services Agreement with WHKS & Co., of Ames, Iowa, for 2019/20 Storm Water Erosion Control (Squaw Creek) in an amount not to exceed $58,820

20. Resolution awarding contract to NOVA Bus of Plattsburgh, New York for two CyRide Battery Electric Buses and Charging Equipment in an amount not to exceed $1,888,000

21. Resolution approving Change Orders 3-5 with Story Construction Company of Ames, Iowa, for CyRide Interior Improvement Project in the amount of $32,594

22. Resolution approving Change Order No. 2 with Tri-City Electric Company of Iowa, Davenport, Iowa, for Electrical Maintenance Services for Power Plant in an amount not to exceed $68,000

23. DCS Software and Hardware Upgrade for Electric Services:

a. Resolution approving waiver of Purchasing Policies requirement for formal bidding allowing for a single-source purchasing arrangement with the current DCS software and hardware supplier

b. Resolution awarding contract to Emerson Process Management of Pittsburgh, Pennsylvania, for DCS Software and Hardware Upgrade for Electric Services in the amount of $420,803, with the City paying applicable sales taxes directly to the State of Iowa

24. Resolution approving contract and bond for Maintenance Facility Fabric Storage Barn

25. Resolution approving contract and bond for Water Plant Dehumidification Project

26. Resolution approving contract and bond for 2020/21 Pavement Restoration - Slurry Seal Program

27. Resolution approving reduction in project retainage for the 2019/20 Sanitary Sewer Rehabilitation project (Munn Woods)

28. Resolution accepting completion of Electric Services Replacement at University Apartments (111 Lynn Avenue)

29. Resolution accepting completion of North River Valley Park Low-Head Dam Improvements Project

30. Resolution approving Plat of Survey for 1018 and 1022 North Second Street

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes.

PARKS & RECREATION:

31. Update on Indoor Aquatic Center

PLANNING & HOUSING:

32. Update on Downtown Plaza

33. Discussion of Prairie Fire Developers Concept Plan for 321 State Avenue

34. Motion initiating voluntary annexation for 23959-580th and adjacent parcels, subject to receipt of a waiver to withdraw from annexation for all properties

FINANCE:

35. 2021-2026 Capital Improvements Plan:

a. Receive public input

HEARINGS:

36. Hearing on 2019-20 Consolidated Annual Performance and Evaluation Report (CAPER):

a. Resolution approving 2019-20 CAPER

37. Hearing on 3rd Substantial Amendment to the 2019-20 Annual Action Plan and Citizen Participation Plan:

a. Resolution approving 3rd Substantial Amendment

38. Hearing on Entering into an Amended Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $6,075,000:

a. Resolution approving entering into an Amended Sewer Revenue Loan and Disbursement Agreement

39. Hearing to authorize the potential use of eminent domain authority, if necessary, to obtain easements and acquire land for Flood Mitigation - River Flooding Project:

a. Resolution authorizing use of eminent domain authority, if necessary

ORDINANCES:

40. Third passage and adoption of ORDINANCE NO. 4430 establishing a new industrial zoning district to be known as the Intensive Industrial zone in Chapter 29, Article 9, of the Ames Municipal Code

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

CLOSED SESSION:

41. Motion to hold Closed Session as provided by Section 21.5(1)c, Code of Iowa, to discuss matters presently in or threatened to be in litigation

ADJOURNMENT: