AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
JUNE 23, 2020

*DUE TO THE COVID-19 PANDEMIC, CITY HALL IS CLOSED TO THE PUBLIC  UNTIL JULY 1, 2020.  THEREFORE, THIS WILL BE AN ELECTRONIC MEETING.  IF YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU MAY DO SO AS A VIDEO PARTICIPANT BY GOING TO: https://zoom.us/j/826593023
OR BY TELEPHONE BY DIALING: US:1-312-626-6799 or toll-free: 1-888-475-4499
   Zoom Meeting ID: 826 593 023

YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
https://www.youtube.com/ameschannel12
https://www.cityofames.org/channel12 
or watch the meeting live on Mediacom Channel 12

Click here to download entire agenda and supplemental materials in PDF

NOTICE TO THE PUBLIC:  The Mayor and City Council welcome comments from the public during discussion.  If you wish to speak, please see the instructions listed above. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken.  On ordinances, there is time provided for public input at the time of the first reading. 

CALL TO ORDER: 6:00 p.m.

CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.
1. Motion approving claims

2. Motion approving Minutes of Regular Meeting held June 9, 2020

3. Motion approving Report of Change Orders for period June 1 - 15, 2020

4. Motion approving new 12-month Class B Liquor License with Catering Privilege, Class B Native Wine Permit, Class B Wine Permit, Outdoor Service, and Sunday Sales - Courtyard by Marriott Ames - 311 S. 17th Street, pending Food Service Establishment License and final Inspection

5. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licences:

a. Class C Liquor License with Sunday Sales - Red Lobster #0747, 1101 Buckeye Avenue
b. Class C Liquor License with Sunday Sales - Welch Ave Station, 207 Welch Avenue
c. Class C Beer Permit with Class B Native Wine Permit and Sunday Sales - Hampton Inn & Suites, Ames, 2100 SE 16th Street
d. Class C Liquor License with Outdoor Service -Class B Beer with Sunday Sales - Panchero’s Mexican Grill, 1310 S. Duff Avenue
e. Special Class C Liquor License with Outdoor Service and Sunday Sales - Botanero Latino, 604 East Lincoln Way, Pending Dram Shop

6. Resolution approving revised ASSET Policies and Procedures

7. Resolution approving and adopting Supplement No. 2020-3 Municipal 

8. Resolution appointing Dan Culhane to serve as the appointed representative and Amy Howard to serve as the alternate appointed representative to the Story County Economic Development Group

9. Resolution approving Commission On The Arts (COTA) Special Project Grant Contract for Fall 2020

10. Resolution approving Second Amendment to the Municipal Joint Use Agreement regarding the Municipal Pool between the City and the Ames Community School District to extend the Agreement through February 28, 2022

11. Resolution approving amendment to Funding Agreement with Iowa Department of Agriculture and Land Stewardship regarding the South Grand Avenue Extension

12. Resolution approving amendment to Funding Agreement with Iowa Department of Agriculture and Land Stewardship regarding Campustown Public Improvements on Welch Avenue

13. Resolution approving renewal of Fiscal Agency Agreement between the Ames Foundation and the City of Ames to support projects in the Police Department

14. Resolution accepting quote for Excess Workers’ Compensation Insurance from Holmes Murphy & Associates for coverage with Midwest Employers’ Casualty Company for the same coverage types and limits as the expiring contract at a renewal premium of $115,950

15. Resolution approving renewal of contract with EMC Risk Services, LLC, of Des Moines, Iowa, to provide third-party administration of the City’s Workers’ Compensation and Municipal Fire and Police “411 System” claims for August 1, 2020, through July 31, 2021, at a cost not to exceed $55,000

16. Resolution approving temporary street closure at 111 Lynn Avenue for crane operation

17. Resolution approving preliminary plans and specifications for Emma McCarthy Lee Park Bridge Project; setting July 21, 2020, as bid due date and July 28, 2020, as date of public hearing

18. Resolution approving preliminary plans and specifications for 2020/21 US Hwy 69 Improvements (South Duff Avenue and US Highway 30 Eastbound Off-Ramp); setting July 22, 2020, as bid due date and July 28, 2020, as date of public hearing

19. Resolution approving preliminary plans and specifications for 2019/20 Clear Water Diversion; setting July 22, 2020, as bid due date and July 28, 2020, as date of public hearing

20. Resolution approving preliminary plans and specifications for Power Plant Unit 8 Turbine Generator Overhaul; setting July 29, 2020, as bid due date and August 11, 2020, as date of public hearing

21. Resolution approving preliminary plans and specifications for Unit 8 Precipitator Roof Replacement; setting August 12, 2020, as bid due date and August 25, 2020, as date of public hearing

22. Resolution waiving bidding requirements and awarding a contract to Arvos Ljunstrom, LLC of Wellsville, New York, for Unit 8 Air Heater Basket Replacement for the Power Plant in the amount of $135,857.77 (inclusive of sales tax)

23. Resolution awarding a contract for the Ames/ISU Ice Arena Resurfacer (including laser ice system and trade-in value for current resurfacer) to CTM Services, Inc, of Lonsdale, Minnesota, in the amount of $97,630

24. Resolution waiving bidding requirements and awarding a contract with Itron, Inc., of Liberty Lake, Washington, to furnish radio units, meters and related parts and services in an amount not to exceed $503,800

25. Non-Asbestos Insulation and Related Services:

a. Resolution approving renewal of contract with HTH Companies, Inc., of Union, Missouri, for Power Plant in an amount not to exceed $150,000
b. Resolution approving Performance Bond

26. Underground Trenching Contract:

a. Resolution approving renewal of primary contract with Ames Trenching & Excavating, of Ames, Iowa for Electric Services in an amount not to exceed $200,000
b. Resolution approving Performance Bond
c. Resolution approving renewal of secondary contract with Zoske Electrical Services, Inc., of Des Moines, Iowa for Electric Services in an amount not to exceed $100,000
d. Resolution approving Performance Bond

27. Scaffolding and Related Services & Supply Contract

a. Resolution approving renewal of contract with HTH Companies, Inc., of Union, Missouri, for the Power Plant for hourly rates and unit prices bid, in an amount not to exceed $53,000
b. Resolution approving Performance Bond

28. Boiler Maintenance Services Contract:

a. Resolution approving renewal of contract with Plibrico Company LLC., Omaha, Nebraska for Power Plant in an amount not to exceed $215,000
b. Resolution approving Performance Bond

29. Resolution accepting completion of Wellhead Controls Improvements and Repainting Project (Baker Electric)

30. Resolution accepting completion of 2017/18 Shared Use Path Maintenance Contract 1 - Daley Park

PUBLIC FORUM:  This is a time set aside for comments from the public on topics of City business other than those listed on this agenda.  Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting.  The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language.  The Mayor may limit each speaker to three minutes.

ADMINISTRATION:
31. Motion setting salaries for Council appointees

32. Resolution approving revised Contract with Iowa State University for Sustainability Advisory Services from July 1, 2020, through June 30, 2021, in an amount not to exceed $34,000

33. Staff Report regarding Modifications to Outdoor Dining Related to COVID-19

34. Delinquent Utility Accounts Related to COVID-19

PLANNING & HOUSING:
35. Staff Report regarding Small Lots and Increasing the Diversity of Housing Types

HEARINGS:
36. Hearing on 2019/20 Shared Use Path System Expansion - Vet Med Trail (S. 16th Street to ISU Research Park):

a. Resolution approving 20-year Shared Use Path Easement with Iowa State University for a portion of path on the Vet Med property and authorize City staff to approve any de minimis changes required by the Attorney General and Board of Regents
b. Resolution approving final plans and specifications and awarding contract to Howrey Construction, Inc., of Rockwell City, Iowa, in the amount of $282,715.05, subject to the City being granted an acceptable easement from the State of Iowa

37. Hearing on 2019/20 Arterial Street Pavement Improvements - 13th Street (Wilson Avenue to Duff Avenue):

a. Resolution approving final plans and specifications and awarding contract to Con-Struct, Inc., of Ames, Iowa, in the amount of $2,350,344.20

38. Hearing on CyRide 2020 Interior Improvement:

a. Motion approving Report of Bids and delaying award to allow for Transit Board approval

39. Hearing on proposed vacation of a portion of City right-of-way adjacent to the south edge of 2400 SE 16th Street:

a. First passage of ordinance

ORDINANCES:
40. First passage of ordinance revising the parking regulations on Westbrook Drive

41. Second passage of ordinance establishing parking restrictions on Duff Avenue (20th Street to Grand Avenue)

42. Third passage and adoption of ORDINANCE NO. 4415 updating name of Iowa State University Student Government in Ames Municipal Code Section 26A

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

CLOSED SESSION:
43. Motion to hold Closed Session as provided by Section 21.5(1)c, Code of Iowa, to discuss matters presently in or threatened to be in litigation

ADJOURNMENT: