AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL - 515 CLARK AVENUE
NOVEMBER 26, 2019

Click here to download entire agenda and supplemental material in PDF 

CALL TO ORDER: 6:00 p.m.

PROCLAMATION:
1. Proclamation for “Small Business Saturday,” November 30, 2019

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.  There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.
2. Motion approving payment of claims

3. Motion approving Minutes of Regular Meeting held November 12, 2019

4. Motion approving Report of Contract Change Orders for November 1 - 15, 2019

5. Motion setting Conference Board meeting dates for January 14, 2020, and February 25, 2020

6. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class C Beer Permit with Class B Native Wine and Sunday Sales - Swift Stop #8, 705 24th Street
b. Class C Liquor License with Sunday Sales - Time Out - Ames, 120 Kellogg
c. Class C Liquor License with Catering, Outdoor Service and Sunday Sales - Café, The, 2616 Northridge Parkway
d. Class C Liquor License with Outdoor Service and Sunday Sales - Aunt Maude's, 543-547 Main Street
e. Class C Liquor License with Catering, Outdoor Service and Sunday Sales - Thumbs Bar, 2816 West Street - Pending Dram Shop
f. Class C Liquor License with Outdoor Service and Sunday Sales - Tip Top Lounge, 201 E.  Lincoln Way - Pending Dram Shop

7. Resolution accepting Abstract of Votes for November 5, 2019, Regular City Election

8. Resolution authorizing Ames Public Library to increase two Library Assistant positions in the Youth Department to 0.75 FTE

9. Resolution approving 2019 Urban Renewal Report and appropriating the payment of a rebate of incremental taxes for the Campustown and Barilla TIF Districts

10. Resolution setting December 10, 2019, as date of public hearing for vacation of Water Main Easement along north edge of Collaboration Place right-of-way from Plaza Loop to South Riverside Drive

11. Resolution approving Encroachment Permit for a sign at 108 Hayward Avenue

12. Asset Management Agreement/Pipeline Services for Power Plant:

a. Resolution approving renewal of AMA Transaction Confirmation Agreement and Transaction Confirmation Agreement with BP Canada Energy Marketing Corp., of Omaha, Nebraska, through September 30, 2020, in an amount not to exceed $30,000
b. Resolution authorizing an amount not to exceed $270,000 for the purchase of additional natural gas plus delivery as needed to manage the day-to-day fuel needs of the Power Plant through September 30, 2020

13. Resolution approving preliminary plans and specifications for 2020 HVAC Project for CyRide; setting January 7, 2020, as bid due date and January 14, 2020, as date of public hearing

14. Resolution approving preliminary plans and specifications for Durham Bandshell Lighting & Electrical Upgrades; setting January 7, 2020, as bid due date and January 14, 2020, as date of award

15. Resolution approving preliminary plans and specifications for 2019/2020 Pavement Restoration Program (Slurry Seal); setting December 11, 2019, as bid due date and December 17, 2019, as date of award

16. Resolution approving preliminary plans and specifications for Fuel Forwarding Building Fire Protection Upgrade; setting January 15, 2020, as bid due date and January 28, 2020, as date of award

17. Resolution awarding a contract to TASC of Madison, Wisconsin, for Flexible Spending Account Administration beginning July 1, 2020 to December 31, 2023, in an amount of $10,395/year

18. Vendor Management and Electronic Bidding Software for Purchasing Department:

a. Resolution waiving the Purchasing Policy threshold for cooperative contracts and utilizing Iowa State University’s Pricing Agreement
b. Resolution awarding a five-year agreement to IONWave Technologies, Inc., of Springfield, Missouri, for Vendor Management and Electronic Bidding System Software in the amount of $58,625

19. Resolution awarding contract  to Diamond Oil of Des Moines, Iowa, for CyRide fuel purchases and delivery from January 1, 2020, until June 30, 2020, in an amount not to exceed $515,625

20. Resolution awarding contract to EZ-Liner of Orange City, Iowa, for purchase of paint striping truck for Public Works in the amount of $144,015 ($140,070 base bid and $3,945 changeable message board)

21. Resolution approving contract and bond for Inis Grove Park Restrooms Project

22. Resolution approving Change Order No. 2 in the amount of $50,000 to Professional Services Agreement with BrownWinick of Des Moines, Iowa, for legal services rendered regarding service territory Ruling from the Iowa Utilities Board 

23. Resolution approving Change Order No. 3 with General Electric International of Omaha, Nebraska, for additional testing of Unit 7 Generator Exciter in the amount of $40,000

24. Resolution approving Change Order No. 6 with HPI, Inc., of Ames, Iowa, for IMD Startup Support for Unit 7 Steam Turbine in the amount of $18,600.75

25. Resolution approving Change Order No. 6 with SCS Engineers, of Clive, Iowa, for Engineering and Related Services to comply with EPA Coal Combustion Residuals (CCR Standards) for Steam Electric Plant’s ash impoundment  in the amount of $57,025 

26. Resolution accepting partial completion of public improvements and reducing security for South Fork Subdivision, 4th Addition (Wrap-up)

27. Resolution approving partial completion of public improvements and reducing security being held for Hayden’s Crossing, 2nd Addition

28. Resolution accepting completion of Water Pollution Control Facility Primary Clarifier Drive Replacement Project

29. Resolution approving Plat of Survey for 2130 McCarthy Road, with Stipulation A

30. Resolution approving Plat of Survey for 728, 728 rear, 734, and 808 E. Lincoln Way

31. Resolution approving Plat of Survey for 1307, 1329, and 1405 South Dayton Place

PUBLIC FORUM:  This is a time set aside for comments from the public on topics of City business other than those listed on this agenda.  Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting.  The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language.  The Mayor may limit each speaker to three minutes.

PUBLIC WORKS:
32. East Industrial Area Utility Connection Fees:

a. Resolution setting a connection fee using similar language as the Pre-Annexation Agreements for residential properties along Grant (Hyde) Avenue for homestead

PLANNING & HOUSING:
33. Mainstream Living request to purchase property at 1417 Douglas Avenue

ADMINISTRATION:
34. Letter from U. S. Board of Geographic Names requesting an opinion about a proposal to change the name of Squaw Creek

HEARINGS:
35. Hearing on vacation of Public Walkway Easements at 3802 and 3806 Marigold Drive:

a. Resolution approving vacation of Easements

ORDINANCES:
36. First passage of ordinance regulating massage establishments

37. Third passage and adoption of Ordinance No. 4401 rezoning with Master Plan property located at 507 Lincoln Way from Downtown Gateway Commercial (DGC) to Highway-Oriented Commercial (HOC) (postponed from 10-22-19 and 11-12-19)

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT:

Please note that this Agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.