AGENDA
REGULAR MEETING OF THE AMES CONFERENCE BOARD
AND REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
FEBRUARY 27, 2018

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REGULAR MEETING OF THE AMES CONFERENCE BOARD

CALL TO ORDER: 5:30 p.m.

1. Roll Call

2. Motion approving minutes of January 23, 2018, meeting

3. Resolution approving appointment of Tanya Anderson to Board of Review

4. Public hearing on proposed 2018/19 budget for City Assessors Office:

a. Motion adopting budget

CONFERENCE BOARD COMMENTS:

ADJOURNMENT:

REGULAR MEETING OF AMES CITY COUNCIL*
*The Regular Meeting of the Ames City Council will immediately follow the Regular Meeting of
the Ames Conference Board.

RECOGNITION:

1. Recognition of Ames High School Boys 2018 State Champion Swim Team

PRESENTATION:

2. Presentation of Pedestrian Safety Study Phase II Results

CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

3. Motion approving payment of claims

4. Motion approving Minutes of Special Meeting of February 5, 2018, and Special/Regular Meeting of February 13, 2018

5. Motion approving Report of Contract Change Orders for February 1-15, 2018

6. Motion approving new 8-month Class B Beer Permit & Outdoor Service for Homewood Golf Course, 401 E. 20th Street

7. Motion approving new Class E Liquor, C Beer, & B Native Wine Permit for Caseys General Store #2905, 3612 Stange Road

8. Motion approving new Special Class C Liquor License for Wing Stop, 703 S. Duff Ave. #101 (pending final inspection)

9. Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class E Liquor, C Beer, & B Wine Wal-Mart Supercenter #4256, 534 S. Duff Avenue
b. Class C Liquor & Outdoor Service Buffalo Wild Wings, 400 S. Duff Avenue
c. Special Class C Liquor & Outdoor Service Stomping Grounds, 303 Welch Avenue

10. Request from Mary Greeley Medical Center for Hope Run on Saturday, June 16:

a. Resolution approving closure of Mortensen Road from Dotson Drive to State Avenue and State Avenue from Lettie Street to Mortensen Road from 7:30 a.m. to 9:00 a.m.
b. Resolution approving waiver of road race fee

11. Request from Raising Readers for Step Into Storybooks on April 14:

a. Motion approving blanket Temporary Obstruction Permit for event activities
b. Resolution approving closure of Douglas Avenue from 5th Street to 6th Street from 8:00 a.m. to 12:30 p.m.
c. Resolution approving waiver of parking meter fees and enforcement for metered spaces on Douglas Avenue between 5th Street and 6th Street and on 5th Street between Douglas Avenue and Kellogg Avenue from 8:00 a.m. to 12:30 p.m.

12. Resolution approving Police Departments application for and participation in Governors Traffic Safety Bureau Enforcement Grant program

13. Resolution approving Funding Agreement (1-18-ICAAP-01) with Iowa Department of Transportation for South Grand Avenue Extension

14. Resolution awarding contract to Hawkeye Truck Equipment of Des Moines, Iowa, to provide and install one utility body and one crane on City-provided truck chassis in the amount of $103,550

15. Resolution waiving purchasing policy requirement for competitive bidding and awarding contract for Transformer Repairs for Electric Services to Jordan Transformer, LLC, of Jordan, Minnesota, in the amount of $66,209.46 (inclusive of Iowa sales tax)

16. Resolution approving preliminary plans and specifications for 2017/18 Asphalt Pavement Improvements; setting March 21, 2018, as bid due date and March 27, 2018, as date of public hearing

17. Resolution approving preliminary plans and specifications for 2017/18 Water System Improvements (Contract #2); setting March 21, 2018, as bid due date and March 27, 2018, as date of public hearing

18. Resolution approving preliminary plans and specifications for 2017/18 Clear Water Diversion; setting March 21, 2018, as bid due date and March 27, 2018, as date of public hearing

19. Resolution approving preliminary plans and specifications for 2017/18 Arterial Street Pavement Improvements; setting March 20, 2018, as bid due date and March 27, 2018, as date of public hearing

20. Resolution approving preliminary plans and specifications for North River Valley Low-Head Dam Improvements; setting March 29, 2018, as bid due date and April 10, 2018, as date of public hearing

21. Resolution approving preliminary plans and specifications for CyRide Bus Lifts Replacement Project; setting March 29, 2018, as bid due date and April 10, 2018, as date of public hearing

22. Resolution approving preliminary plans and specifications for Power Plant Window Replacement; setting March 29, 2018, as bid due date and April 10, 2018, as date of public hearing

23. Resolution approving preliminary plans and specifications for Furnishing two 69kV Circuit Breakers and Capacitor Bank for Top-O-Hollow Substation and two additional Circuit Breakers; setting March 28, 2018, as bid due date and April 10, 2018, as date of public hearing

24. Resolution approving Change Order No. 1 for Boiler Maintenance Services for Power Plant

25. Resolution approving Correcting Change Order to 2014/15 Sanitary Sewer Rehabilitation (Manhole Rehabilitation - Flood Prone Manholes)

26. Resolution accepting completion of City Hall Gymnasium HVAC Renovations

27. Resolution approving the Preliminary Plat for 5571 Hyde Avenue (Rose Prairie)

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to five minutes.

HEARINGS:

28. Hearing on zoning text amendment relating to changes to garage and accessory building standards:

a. First passage of ordinance

29. Hearing on 2016/17 Traffic Signal Program (6th Street/Hazel Avenue):

a. Resolution approving final plans and specifications and awarding contract to Voltmer, Inc., of Decorah, Iowa, in the amount of $236,676.13

30. Hearing on 2017/18 Traffic Signal Program (East Lincoln Way/Dayton Avenue):

a. Resolution approving final plans and specifications and awarding contract to Iowa Signal, Inc., of Grimes, Iowa, in the amount of $309,416.64

PLANNING & HOUSING:

31. Resolution approving Downtown Facade Grants

32. Motion approving 2018/19 Proposed Annual Action Plan Projects for Community Development Block Grant Program

33. Motion approving Letter of Intent to participate in Community Catalyst Building Remediation Program Grant (tabled from February 13, 2018)

WATER & POLLUTION CONTROL:

34. Resolution authorizing staff to initiate land acquisition for North River Valley Well Field Project, utilizing eminent domain, if necessary

ADMINISTRATION:

35. Motion setting date and route for Mayor and City Councils Bike Ride

36. Discussion of additional questions to Resident Satisfaction Survey to replace previous one-time special topics of interest

ELECTRIC SERVICES:

37. MISO Transmission Agreement commitment letter

ORDINANCES:

38. First passage of ordinance restricting parking at all times on north side of Phoenix Street from North Dakota Avenue to Yuma Avenue

39. Second passage of ordinance adopting, by reference, the 2017 Edition of National Electrical Code (NEC) with one local and two State of Iowa amendments

40. Second passage of ordinance assigning recently approved annexed area (Resolution No. 17-698) to Ward and Precinct

41. Third passage and adoption of ORDINANCE NO. 4335 amending Municipal Code Chapter 28 to incorporate Pretreatment local limits table

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT:

*Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa.